Process Number: 104	Revision Date: 10/27/2008 10:31:00 AM
Revision #: 8	Back | Access Password:

EPOS/TREG - Turn on Grades for Previous Term

Office Responsible:

DCS - District - Computing Services

Process Type:

internal

Position Title:	Systems Analyst		Author:	DTurnbeau
Cross Trained Staff:	DWalter	Manager:		Vice Pres.:

Timeline (Deadlines or Time-Constraints) :

Upon Request from Records

What must be done before this process is started:

See Information Pages in Schedule of Classes (Calendar of Important Dates)

Which processes are waiting for this process:

Ability for students to access grades for the previous term via EPOS/TREG.

Source documents or communication with information needed for this process:

Records office(s) must confirm date that grades are available to students via EPOS/TREG. Date MUST be the same for both campuses.

What is the end-result of this process, or the hand-off

Ability for students to access grades for the previous term via EPOS/TREG.

What steps must be taken independent of the computer system (Manual Process)

Confirm that both campuses agree on the date that grades will be made available.

Which steps must be taken on a computer (Electronic Process):

1. Open Internet Explorer 2. Type in http://epos1/encore/ (return) 2a) username: (network username) (tab) 2b) password: (network password) (tab) 2c) Domain: sbccd (return) 3. Click on Maintenance 3a) select - Database 3b) click on "Open Database form" 3c) click on the `+` in front of GRDTERMS.DAT.MDB 3d) click on "GRDTERMS" and Display Form button Note: use the arrows at bottom left of grdterms window to move between term Records. 3e) Update the following fields: - Year of session - Session code - Session code to be sent... - GRD START DATE 1(this should be the date grades will be available to see (web) or hear (treg) - GRD START TIME1 (leave 06:00:00) 3f) click - Add/Update Record icon on the tool bar 3g) click - Commit Changes to Database icon on the tool bar 4. Close "grdterms" window 5. Click "Close" on the Select Database Form window 6. Click "Logout"

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

Notes (Cautions, suggestions for improvement, etc.)