Process Number: 105	Revision Date: 6/4/2001 11:44:11 AM
Revision #: 1	Back | Access Password:

Run Program to Reset Student Types

Office Responsible:

DCS - District - Computing Services

Process Type:

internal

Position Title:	Systems Analyst		Author:	DTurnbeau
Cross Trained Staff:	LPayne/KLabagnara	Manager:	DHarris	Vice Pres.:	RTemple

Timeline (Deadlines or Time-Constraints) :

Day Before the Term Begins

What must be done before this process is started:

Which processes are waiting for this process:

Correct billing for High School students.

Source documents or communication with information needed for this process:

What is the end-result of this process, or the hand-off

High School students records are reset to "New".

What steps must be taken independent of the computer system (Manual Process)

Which steps must be taken on a computer (Electronic Process):

In Datatel: 1. Choose File, Run, and enter the mnemonic: XHSV 2. You will receive a prompt that says: Enter the student type or Q to Quit. Here is where you would enter one of three student types: These codes are: - HSSP for Spring ; - HSSM for Summer; or - HSFA for Fall Enter the code the corresponds to the term that is ready to begin registration.

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

Notes (Cautions, suggestions for improvement, etc.)

This process should be done by Loretta Payne for Valley and Kathy Labagnara for Crafton. The process will reset a record flagged as a high school student to "New". This process needs to be done the day BEFORE registration begins for a term (advanced registration) in order for billing to process correctly. The systems analyst role is actually to remind them to run this report. At times, depending on circumstances, the systems analyst may need to run the report.