Process Number: 127	Revision Date: 12/7/2001 4:06:00 PM
Revision #: 3	Back | Access Password:

Certificate Award Process - CHC

Office Responsible:

CA&R - Crafton - Admissions & Records VA&R - Valley - Admissions & Records

Process Type:

internal

Position Title:	Admissions, Rec & Reg Clerk I		Author:	DKarr
Cross Trained Staff:		Manager:	BDavis	Vice Pres.:	AContreras

Timeline (Deadlines or Time-Constraints) :

All Certificates must be processed by September 1

What must be done before this process is started:

Academic Program and TOP codes, Building a Course, Building a Section, Application, Registration, Grading

Which processes are waiting for this process:

MIS Data Extract

Source documents or communication with information needed for this process:

Certificate request form

What is the end-result of this process, or the hand-off

Award of certificates to successful student Commencement Publications

What steps must be taken independent of the computer system (Manual Process)

Student fills out certificare of achievement form at end or near end of course. Evaluation of requirements Form forwarded to Kelly Bingham to type certificate, acquires signatures from Dean, Department Head, and President on forms and certificates. Copies of all applications who have received certificates for year end reporting and graduation tracking are kept in file. Certificates mailed to students. Graduation tracking is important for commencement publicatons. EMS Fire & Respiratory Program certificate graduation process differs from all other certificate programs at Crafton. The Department Secretary from Respiratory sends the Admissions office lists of Potential students, as they have met the requirements the certificate are posted. Copies of the cerfificates are sent to the Admissions Office so the certificates can be filed into the student`s file.

Which steps must be taken on a computer (Electronic Process):

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

Notes (Cautions, suggestions for improvement, etc.)