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Process Number: 132 |
Revision Date: 6/6/2001 10:42:06 AM |
| Revision #: 3 |
Graduation Process
| Office Responsible: | CA&R - Crafton - Admissions & Records VA&R - Valley - Admissions & Records |
Process Type: | internal |
| Position Title: | Admissions, Recs & Reg Clerk III | Author: | CAponte | ||
| Cross Trained Staff: | Manager: | BDavis | Vice Pres.: | AContreras | |
| Timeline (Deadlines or Time-Constraints) : |
| What must be done before this process is started: |
| Academic Program and TOP codes, Building a Course, Building a Section, Application, Registration, Grading |
| Which processes are waiting for this process: |
| Diploma printing and mailing, Graduation Commencement, MIS Data Extract |
| Source documents or communication with information needed for this process: |
| What is the end-result of this process, or the hand-off |
| Award of AA/AS Degree Diplomas to successful student |
| What steps must be taken independent of the computer system (Manual Process) |
| Petition from student to graduate. Evaluate transcript(s) |
| Which steps must be taken on a computer (Electronic Process): |
| SGRD (Student Graduation Data): From Datatel menu click File, Run and type `SGRD` at the prompt. At the next prompt type the student`s name, SSN or ID. If the student has not received a degree or certificate you will get a message that the student has no graduate record and ask you to create one. Click on `Y`. The system will take you to a resolution screen to select an academic program for awarding a certificate or degree. Enter the following information in the fields listed below: Eligible for Commencement - Type `Y` Requirements Complete - Type `Y` Diploma Name - Type the student`s name to appear of the diploma. Term - Enter term the student will graduate. Commencement Date - Enter appropriate commencement date. Degree Date - Enter date of degree if receiving a degree. CCDs Date - Enter certificate date if receiving a certificate. End Pgm on Commencement Date - Type `Y` Completion Date - Enter date program will be completed. Commencement Site - Type `CERT` Press `F10` to enter another student or `F9` to exit. |
| Related Documents to Process (e.g. Datatel documentation, Government code books, etc.) |
| Graduation Processor Rev. 02/17/00 |
| Notes (Cautions, suggestions for improvement, etc.) |
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Process Number: 132 |
Revision Date: 6/6/2001 10:42:06 AM |
| Revision #: 3 |