Process Number: 148	Revision Date: 4/10/2001 1:14:57 PM
Revision #: 1	Back | Access Password:

Building a Staff Record - Datatel

Office Responsible:

CINS - Crafton - Instruction VINS - Valley - Instruction

Process Type:

internal

Position Title:	Secretary II		Author:	BChavez
Cross Trained Staff:		Manager:	QHamilton	Vice Pres.:	MEMartinez

Timeline (Deadlines or Time-Constraints) :

What must be done before this process is started:

Hiring Process

Which processes are waiting for this process:

Building a Section, Additional Earnings Data Input, MIS Reporting

Source documents or communication with information needed for this process:

Short-term/Substitute Application Packet: - Application for Short-term/Substitute - Skills & Abilities / Statistical Supplement) - W-4 - EFT Dispostion Form - I-9 Employment Eligibility (include Social Security Card and Photo ID) - Oath of Allegiance District Notice of Employment SCCD Compensation Schedule Adjunct Instructor Pool Packet: - Application for Adjunct Instructor Pool - Supplemental App Material (Equivalent Qualifications) - Statistical Information Sheet

What is the end-result of this process, or the hand-off

Creation of staff record in Datatel

What steps must be taken independent of the computer system (Manual Process)

District Notice of Employement: To be filled out when class is assigned to instructor. Refer to SBCCD Compensation Schedule to calculate pay rate. All substitute instructors are paid at 1st year rate only. Refer to most current contracts for same type of instructor to find out appropriate account number to assign for Budget Number. Instructor I.D. Number is I.D. number assigned by Datatel. Ensure all necessary signatures are acquired. Vice President of Instructions and Division Dean to sign completed form. Forward all forms to Human Resources. Add new hire names to Board Agenda Item for approval at monthly Board of Trustees meeting.

Which steps must be taken on a computer (Electronic Process):

Call up mnemonic `FCTY`. The system will ask for a name. Type in name (last name, first name). The system will find no record of this employee so enter `A` to add. The NAE screen will come up. Datatel will generate an I.D. number for that faculty member. Use the application packet to enter demographic information in the NAE screen. Press F10 to save the information. Datatel will then take you to the FCTY screen. There are only three fields you will enter information in: Department, Special Status and Contract Type. Department - Type `…` to bring up the resolution screen and choose appropriate department. Special Status will always be `Probationary` for all new employees. Contract Type choose either `Contract` or `Hourly` in accordance to new hire classification. A full-time instructor is Contract, and part-time instructor is Hourly. F10 to save the data.

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

SBCCD Compensation Schedule for Non-Instructional, Substitute, and Non Pay-for-Course Work

Notes (Cautions, suggestions for improvement, etc.)