Process Number: 149	Revision Date: 4/10/2001 12:43:11 PM
Revision #: 1	Back | Access Password:

Additional Earnings Data Input

Office Responsible:

DPAY - District - Payroll

Process Type:

internal

Position Title:	Payroll Specialist		Author:	CGamboa
Cross Trained Staff:		Manager:	AOntiveros	Vice Pres.:	RTemple

Timeline (Deadlines or Time-Constraints) :

To be completed before 1st pay period of each term

What must be done before this process is started:

Hiring Process, Building a Staff Record, Building a Section

Which processes are waiting for this process:

MIS Reporting

Source documents or communication with information needed for this process:

Hourly and Overload Contracts

What is the end-result of this process, or the hand-off

Additional Earnings record in Magic

What steps must be taken independent of the computer system (Manual Process)

Collect all hourly and overload contracts from Instructions offices at Valley and Crafton Print Additional Earning Report to audit for missed contracts, missing information and errors in data entered.

Which steps must be taken on a computer (Electronic Process):

Call up Additional Earnings screen to create record for all contracts received from Instructions offices at Valley and Crafton. After Social Security Number is entered refer to Contract determine earning type, contract hours, rate of pay, account number, and campus (District = 0, Crafton = 1, Valley =2). Information not provided in contract are: EEO = 2 (faculty) Contract Duration = 1 (less than 9 mos) Leave Status = 1 (N/A) A list of choices can be viewed at the bottom of the screen by entering `#` in the space provided for each field. Avg Wk Hrs = (leave blank County system will calculate) #Wks = (leave blank County system will calculate) FTE = (leave blank County system will calculate)

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

Notes (Cautions, suggestions for improvement, etc.)

The current incumbent has created some instructional documentation (cheat sheets) for times when assistance is offered to complete this process in a timely manner.