Process Number: 152	Revision Date: 5/14/2001 8:25:44 AM
Revision #: 1	Back | Access Password:

Assessment Process

Office Responsible:

CSTS - Crafton - Student Services VSTS - Valley - Student Services

Process Type:

internal

Position Title:	Assessment Technician		Author:	FSoutherland
Cross Trained Staff:		Manager:	MCota	Vice Pres.:	AContreras

Timeline (Deadlines or Time-Constraints) :

What must be done before this process is started:

Academic Program & TOP Codes, Building a Course, Building a Section, Application

Which processes are waiting for this process:

Orientation, Counseling/Advisement, Registration, Student Matriculation MIS File Submission

Source documents or communication with information needed for this process:

Exemption forms from Admissions or Counseling Matriculation Information Packet (given to student at the end of testing): - Test scores - Course Recommendations - Appointment for New Student Information Session - Steps to Success (Matriculation Information Guide) - Ed Plan form

What is the end-result of this process, or the hand-off

Assessment test results from Accuplacer Course Placement Test scores transferred from Accuplacer to Datatel

What steps must be taken independent of the computer system (Manual Process)

If students are to be exempt from any portions of the assessment tests, they must provide a signed exemption form from a counselor then the Assesstment Technician will set-up the workstation to exclude the test(s), otherwise the student is required to take all the tests. Direct students to attend New Student Information Session (Orientation) and meet with counselors ATB test (Ability to Benefit) - use Wonderlik testing. A paper and pencil test that is used for determining Financial Aide only. After a student completes the test, the test is then sent to Wonderlick for official scoring. Test scores from Wonderlik are manually entered in the TSUM screen in Datatel under Other Tests.

Which steps must be taken on a computer (Electronic Process):

On campus testing: - Assessment Technician to log on to workstations to set-up for Accuplacer. - Upon set-up students to enter Name, SSN, Date of Birth. - Students are required to answer background questions prior to actual testing. No time limit for any of the testing except 30 minutes for the essay test. - All students start testing with Elementary Algebra. Depending on Algebra score, take Arithmatic if score is in low level range, or College level Math if score is in high level range, or students may not take any other Math test score is in mid level range. - Students who are self identified in their background questionaire as ESL (English as a Second Language) will systematically be given the LOEP (Level of English Proficiency) skills test. All other students will be given the basic Reading Comprehension and Sentence Skills tests. Offsite testing (Internet Access): - Assessment Technician to logon to Accuplacer website. - Deselect from list of test the following: Arith Supp Skills, Elem Algebra Supp Skills, TX WritePlacer Elect Scorng (for state of Texas), LOEP Listening, LOEP WritePlacer Test -Follow steps described above from students entering Name, SSN and Date of Birth. To transfer test score from Accuplacer to Datatel: -In Edit menu in Accuplacer choose Load CPTs Data and then Export. This process will prepare the test data for export from Accuplacer. Then run Brett`s program located in a folder called Brett that will actually import the scores into Datatel. Brett`s program will at the same time generate an error report of any data that could not be in loaded into Datatel. This error report will be e-mailed to the Assessment Technician in a Microsoft Word document. - Research in Datatel all students in error report to verify correct spelling of name, SSN and verify student has applied to the college. If name and SSN are misspelled, correct name and SSN in Accuplacer then rerun Brett`s program to reload scores. If student not in Datatel, contact Admissions office. CON (Contact History screen): After scores have been loaded into Datatel, the Assessment Technician creates a contact history record for the Assessment test. Enter `AE` code in Contact Type field. Type `Assessment Testing` in Contact Summary field. F10 to save the record.

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

Notes (Cautions, suggestions for improvement, etc.)