Process Number: 170	Revision Date: 11/7/2001 4:02:37 PM
Revision #: 6	Back | Access Password:

Faculty Contracts - for Signature

Office Responsible:

CINS - Crafton - Instruction VINS - Valley - Instruction

Process Type:

internal

Position Title:			Author:
Cross Trained Staff:	jmoody	Manager:		Vice Pres.:

Timeline (Deadlines or Time-Constraints) :

Each Term

What must be done before this process is started:

Faculty Contracts - Summary Review

Which processes are waiting for this process:

Payroll

Source documents or communication with information needed for this process:

Paper with pre-printed acceptance form.

What is the end-result of this process, or the hand-off

Faculty Contracts and Timesheets Ready for Signature. Each contract shows an offer on one side and pre-printed acceptance on the other. The run number shown is updated each time this program is run.

What steps must be taken independent of the computer system (Manual Process)

Before printing contracts, load printer with pre-printed acceptance forms. Place the paper so the offer will be printed on the blank side of the paper. Before printing timesheets, load printer with standard paper. After contracts are signed, send copies to payroll. Save originals in instructional and division offices. Send timesheets to payroll each month.

Which steps must be taken on a computer (Electronic Process):

Execute XFCT, identifying the division or department to be printed. To print a new contract to reflect changes during the term, use the options to select a specific faculty member and/or specific section (by synonym).

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

XFCT.doc

Notes (Cautions, suggestions for improvement, etc.)

Duplex printers would allow contracts to be printed without requiring pre-printed acceptance forms. There doesn`t seem to be any clear advantage to this approach, however.