Process Number: 172	Revision Date: 9/8/2004 9:38:00 AM
Revision #: 9	Back | Access Password:

GL - Purge/Restore Journal Entries

Office Responsible:

DCS - District - Computing Services

Process Type:

internal

Position Title:	Sr. Programmer/Analyst		Author:	jmoody
Cross Trained Staff:	bnoble	Manager:	DHarris	Vice Pres.:	RTemple

Timeline (Deadlines or Time-Constraints) :

Fiscal Year End

What must be done before this process is started:

See GL Year End Close (ProcessNo 185)

Which processes are waiting for this process:

Year End Close, Fiscal Services completion of

Source documents or communication with information needed for this process:

JRNL.ENTS

What is the end-result of this process, or the hand-off

Journal entries saved in JExxxx files, for fiscal year xxxx

What steps must be taken independent of the computer system (Manual Process)

Which steps must be taken on a computer (Electronic Process):

to purge (before year end close): CREATE.FILE JE2002 (modulo 1000?) SSELECT JRNL.ENTS WITH JRTS.TR.DATE GE "7/1/01" AND WITH JRTS.TR.DATE LE "6/30/02" (Note how many: e.g., 1139) COPY FROM JRNL.ENTS TO JE2002 DELETING ("Y" to copy from select list) (Check expected number.) (COPY FROM DICT JE2001 TO DICT JE2002) to restore (after year end close): SELECT JE2002 COPY FROM JE2002 TO JRNL.ENTS ("Y" to copy from select list)

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

Datatel`s GL Reference Manual. Sbccd`s GLProcedures.doc.

Notes (Cautions, suggestions for improvement, etc.)