Process Number: 178	Revision Date: 4/22/2002 1:48:06 PM
Revision #: 3	Back | Access Password:

Authorize GL Accounts

Office Responsible:

DFS - District - Fiscal Services

Process Type:

internal

Position Title:	Director		Author:	pongoco
Cross Trained Staff:	jmoody	Manager:		Vice Pres.:

Timeline (Deadlines or Time-Constraints) :

before July 1, each year

What must be done before this process is started:

Chart of Accounts defined.

Which processes are waiting for this process:

Any process that posts to the GL depends on the account being defined and authorized. This includes student registration processes.

Source documents or communication with information needed for this process:

What is the end-result of this process, or the hand-off

What steps must be taken independent of the computer system (Manual Process)

Which steps must be taken on a computer (Electronic Process):

In CF, use MACS, to modify account status. Status will contain "O" to open account. Funds to open: "01", ... If need be, use AGLS, to authorize GL file suite for new fiscal year. (File suites through fiscal year 2003 already authorized)

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

Datatel`s GL procedures manual. Sbccd`s GLProcedures.doc

Notes (Cautions, suggestions for improvement, etc.)

This process must be done before the fiscal year starts, or emergency calls for unable to register can be expected. Parts of this process were once performed by DCS, but all do more properly belong to fiscal services. Some accounts authorized by CBO?