Process Number: 191	Revision Date: 9/1/2005 10:18:00 AM
Revision #: 4	Back | Access Password:

EIS Term Changes

Office Responsible:

DCS - District - Computing Services

Process Type:

internal

Position Title:			Author:	jmoody
Cross Trained Staff:		Manager:	dharris	Vice Pres.:

Timeline (Deadlines or Time-Constraints) :

each term

What must be done before this process is started:

Prepared to Open (or close) registration for the term.

Which processes are waiting for this process:

EIS totals workbook.

Source documents or communication with information needed for this process:

S02.PARMS XTRK. Each set of parameters in XTRK contains: 1) email address to receive report 2) Term to Report 3) Start Date to Report - 0 for current date 4) Number of days to report 5) Obsolete 6) Obsolete

What is the end-result of this process, or the hand-off

Enrollment data in EIS totals file for new term.

What steps must be taken independent of the computer system (Manual Process)

Which steps must be taken on a computer (Electronic Process):

Edit S02.PARMS XTRK. Add in a new set of parameters and/or remove an old set of parameters. Be sure the word "END" occurs at the end of the last valid set of parameters. The next time S02.TRK.BLD is executed, from cron or the colon prompt, it will use the new parameter set.

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

Notes (Cautions, suggestions for improvement, etc.)

It is possible to reconstruct data for a term using S02.TRK.TEST, a program is similar to S02.TRK.BLD, but run from the colon prompt instead of cron. S02.TRK.TEST reads its parameters XTEST instead of XTRK. Both of these programs update the S02.EIS.TOTS data base. Since this is a Unibasic data base keyed by date, there is no harm in running any of these programs multiple times. The newer data just overwrites the older data. For more on ftp to shmi, see ProcessNo 168.