Process Number: 192	Revision Date: 11/9/2001 4:54:34 PM
Revision #: 2	Back | Access Password:

Assign Rooms to sections or events

Office Responsible:

CINS - Crafton - Instruction VINS - Valley - Instruction

Process Type:

internal

Position Title:			Author:
Cross Trained Staff:	jmoody	Manager:		Vice Pres.:

Timeline (Deadlines or Time-Constraints) :

What must be done before this process is started:

Section (or event) exists, but no room assignment for it.

Which processes are waiting for this process:

Reports that rooms assigned to section (or event).

Source documents or communication with information needed for this process:

What is the end-result of this process, or the hand-off

Section (or event) and CALENDAR.SCHEDULES updated.

What steps must be taken independent of the computer system (Manual Process)

Which steps must be taken on a computer (Electronic Process):

1) Run XRMS to find rooms available for a desired meet pattern. 2) Select an available room 3) Assign room to section (detail on SECT or MSCH?)

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

Notes (Cautions, suggestions for improvement, etc.)

If XRMS shows a room available, but a conflict is reported when trying to assign it, run XSMD and see if a "CalLoc" error is reported. If so, rebuild the the room assignment for the section. (For other conflict reasons, see ProcessNo 193). Our XRMS is preferable to Datatel`s standard (VAVR?) because of our multi-campus use.