Process Number: 198	Revision Date: 11/26/2001 11:18:31 AM
Revision #: 2	Back | Access Password:

Clear Credit Balances

Office Responsible:

DFS - District - Fiscal Services

Process Type:

internal

Position Title:			Author:	pongoco
Cross Trained Staff:	jmoody	Manager:		Vice Pres.:

Timeline (Deadlines or Time-Constraints) :

End of Term

What must be done before this process is started:

Which processes are waiting for this process:

Source documents or communication with information needed for this process:

AGBL listing review complete.

What is the end-result of this process, or the hand-off

What steps must be taken independent of the computer system (Manual Process)

Coordinate all activities with others in the office. Make sure FA is not running checks.

Which steps must be taken on a computer (Electronic Process):

1) In CORE, on the validation code (VAL) screen, lookup Validation Codes for "REFUND.REASONS". Create a code for the forfeit corresponding to the correct term. For example, "99SMCL" for 1999SM Closeout, "01FACL" for 200FA Closeout. 2) Re-enter Datatel. 3) In CF, on CKSE, Verify all vouchers for refund checks have been paid. If there are any vouchers outstanding, either run the checks for the vouchers or void the vouchers (VRAV). 4) In ST, run RFVR to create refund register. AR Type = 01 (student receivables) AP Type = RFND Due Date = Today`s Date Refund Percent = 100.00 Refund Reason = Code created above. Term = appropriate term. 5) In ST, run RFVC. Don`t forget to change date. Note $ amount. Following steps all in CF: 6) On BKCM, Select bank code "01". Write down the last check number used. Change the last check number used to the one off the list. 7) Run CKSE… 8) Verify dollar amounts from RFVC and CKSE are equal. 9) Run CKPR. 10) Run CKPR again. Set print options to "H" for hold. 11) Run CKRS. 12) Run SKPO 13) On BKCM, select bank code "01". Change last check number used back to the original. 14) Give CKPO report to Penny. A. Create adjusting entries. B. Update check reconciliation.

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

Notes (Cautions, suggestions for improvement, etc.)