Process Number: 202	Revision Date: 3/15/2005 12:00:00 PM
Revision #: 4	Back | Access Password:

Refund Policy Change

Office Responsible:

DCS - District - Computing Services

Process Type:

internal

Position Title:			Author:	dturnbeau
Cross Trained Staff:	jmoody	Manager:		Vice Pres.:

Timeline (Deadlines or Time-Constraints) :

Before Term Begins

What must be done before this process is started:

Approval from Steering Committee

Which processes are waiting for this process:

Source documents or communication with information needed for this process:

What is the end-result of this process, or the hand-off

Inform Steering Committee.

What steps must be taken independent of the computer system (Manual Process)

Train users to ensure status change codes are used only as intended. For example, using "I" to give no refund does not conflict with any other use of "withdraw" policy, since we don`t use "W" for some other purpose.

Which steps must be taken on a computer (Electronic Process):

To change the drop or withdraw policy for enrollment fees (e.g., VENR, CENR), on each TRTB (tuition rate tables) update policy (e.g., "GENERAL" or "NO-RFND). To change the drop or withdraw policy for other fees, update each Registration Rate Table (RTRT). To change the action taken with a status change code: On the VAL code table for STUDENT.ACAD.CRED.STATUSES: position cursor on the special process code for the status code to be changed. For example, for "I" (instructor drop), change special process from "3" to "4". Document date of change.

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

ar_cr.pdf

Notes (Cautions, suggestions for improvement, etc.)

To identify the billing tables used for a given student, use Registration Billing Summary (RGBS). Then lookup the code (like CA.NO…) on RGRT. On Registration Rate Tables (RGRT), field 4, two types of rates are shown: tuition rates and term rates. Last update date 4/22/02