Process Number: 204 |
Revision Date: 7/24/2002 11:00:00 AM |
Revision #: 8 |
Registration Billing Changes for New FA Suite.
Office Responsible: | DCS - District - Computing Services | Process Type: | internal |
Position Title: | ??? | Author: | bnoble | ||
Cross Trained Staff: | jmoody | Manager: | bnoble | Vice Pres.: |
Timeline (Deadlines or Time-Constraints) : |
Before Fall Registration Opens |
What must be done before this process is started: |
New Financial Aid Suite (FFSP) - creates file: TA.yyyy. |
Which processes are waiting for this process: |
Fall Registration. |
Source documents or communication with information needed for this process: |
What is the end-result of this process, or the hand-off |
OK to open Fall Registration. |
What steps must be taken independent of the computer system (Manual Process) |
Identify new fall semester start date. |
Which steps must be taken on a computer (Electronic Process): |
First in test system, then in live: Step 1: For new financial aide year (yyyy), create new Virtual Fields: S02.BOGA.yyyy, S02.BOGBC.yyyy in STUDENTS file (copy fields for prior year and update definition). Step 2: Create RRBF for new year (e.g., RRBF.2002) Step 3: on RGRT lookup a table for currrent year (e.g., BOGA.01). Then, create table like it for new FA year (e.g., BOGA.02), Reg Rate Fields ID: RRBF.yyyy field names/values: substitute S02.BOGA.xxxx with S02.BOGA.yyyy and set effective date to start date of the new semester. Tuition/term rate tables: as on BOGA.01 Step 4: Repeat above for other tables (e.g., BOGBC, CA.NO.FA…) Step 5: Test: register students for new term, be sure students with a BOG award in new year (no BOG award in prior year) are charged BOG rates - be sure students with no BOG award in new year(with BOG award in prior year) are NOT charged BOG rates. (see RGBS.) |
Related Documents to Process (e.g. Datatel documentation, Government code books, etc.) |
Notes (Cautions, suggestions for improvement, etc.) |
Simplify billing tables? OS BOG maybe not needed? |
Process Number: 204 |
Revision Date: 7/24/2002 11:00:00 AM |
Revision #: 8 |