Process Number: 206	Revision Date: 7/15/2004 3:57:00 PM
Revision #: 3	Back | Access Password:

320 Submission to State Chancellor's Office

Office Responsible:

DFS - District - Fiscal Services

Process Type:

internal

Position Title:	Auditor		Author:	rgerhard
Cross Trained Staff:		Manager:	btemple	Vice Pres.:

Timeline (Deadlines or Time-Constraints) :

Fiscal Year End

What must be done before this process is started:

Positive attendance hours entered into Datatel. Final checks of Late adds, Sections Missing Data, etc.

Which processes are waiting for this process:

Source documents or communication with information needed for this process:

320 documentation from State Chancellor`s office - and our local procedures (on ccentral? Written by Deanna/Dyann). SBCCD Procedural Documentation - 320 Report (written and designed by Arlene)

What is the end-result of this process, or the hand-off

320 Submission to State Chancellor`s office. Audit files retained in auditor`s office and DCS.

What steps must be taken independent of the computer system (Manual Process)

Which steps must be taken on a computer (Electronic Process):

1. Review EIS 320 workbook - print pages - If P3 submission, contact DCS to freeze EIS updates and create audit files. 2. At PC in Bob Temple`s office, enter information into template provided by State Chancellor`s office. 3. ftp files to State Chancellor`s office: C1, C2, DIST, 320 (6 files)

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

Notes (Cautions, suggestions for improvement, etc.)

Contact at State Chancellor`s office: Helen