Process Number: 208	Revision Date: 3/26/2009 12:00:00 PM
Revision #: 6	Back | Access Password:

Clear Credit Balances

Office Responsible:

Process Type:

internal

Position Title:			Author:	pfife
Cross Trained Staff:		Manager:		Vice Pres.:

Timeline (Deadlines or Time-Constraints) :

What must be done before this process is started:

Create Refund Reason Code (ProcessNo …) Request DCS create reason code, e.g., 02SMCL for 2002 Summer Closeout. 1. Go to CORE 2. Run VAL 3. ID: REFUND.REASON

Which processes are waiting for this process:

Source documents or communication with information needed for this process:

What is the end-result of this process, or the hand-off

What steps must be taken independent of the computer system (Manual Process)

Which steps must be taken on a computer (Electronic Process):

1) In CF, Verify all vouchers for refund checks have been paid, by running CKSE (Bank Code = 01, Check Date = Today, AP Type = RFND, Produce Report = Yes). If there are vouchers outstanding, either run the checks for the vouchers or void the vouchers (VRAV). 2) In ST, create refund vouchers. Run RFVR (AR Type = 01, AP Type = RFND, Due Date = Today, Refund Percent = 100.00, Refund Reason = e.g., 02SMCL, Term = appropriate term). Run RFVC. Don`t forget to change date. In CF: 3) on BKCM, select bank code "01". Write down the last check number used. Change the last check number used to the one off the list. 4) Run CKSE (Bank Code = 01, Check Date = Today, AP Type = RFND, Produce Report = Yes). 5) Verify dollar amounts from RFVC and CKSE are equal. 6) Run CKPR. 7) Run CKPR again, set print option to "H" for Hold. 8) Run CKRS 9) Run CKPO 10). On BKCM, select bank code "01". Change the last check number used back to the original. 11)Give CKPO report to Penny. Create adjusting entries. Update check reconciliation.

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

Notes (Cautions, suggestions for improvement, etc.)