Process Number: 233	Revision Date: 3/7/2005 4:04:25 PM
Revision #: 0	Back | Access Password:

MIS Staff Data Preparation

Office Responsible:

DPAY - District - Payroll

Process Type:

internal

Position Title:	Payroll Specialist		Author:	cgamboa
Cross Trained Staff:		Manager:	AOntiveros	Vice Pres.:	btemple

Timeline (Deadlines or Time-Constraints) :

MIS Data Submissions Timeline

What must be done before this process is started:

On County system: Additional Earnings Data Input. On Datatel: stafdnld.out file in /home/datatel/cgamboa directory.

Which processes are waiting for this process:

MIS Term End submission (due Nov 1). MIS Fall Data Collection (due 30 days).

Source documents or communication with information needed for this process:

What is the end-result of this process, or the hand-off

Inform DCS the following files are available, to proceed with MIS submission: STAFEB72 (demographics) is created for both fall collection and term end submission. STAFEJ72 (assignments) is created for fall collection only; have DCS prepare an Excel file (using PARSE.EJ) for HR review before submission. FACXE72 is created at term end only.

What steps must be taken independent of the computer system (Manual Process)

Which steps must be taken on a computer (Electronic Process):

Define term on COTTUP. Upload data to County using COFAUP, COFALD. Resolve load errors on County system. Resolve MIS errors (COSDIN). Download data to Datatel directory.

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

Chancellor`s website (cccco.org) CECC HR Manual / Staff Data Reporting

Notes (Cautions, suggestions for improvement, etc.)

Automate Additional Earnings Data Input.