Process Number: 37	Revision Date: 2/21/2001 3:50:00 PM
Revision #: 1	Back | Access Password:

Maintain Distribution List(s) - Enrollment Figures

Office Responsible:

DCS - District - Computing Services

Process Type:

internal

Position Title:	Systems Analyst		Author:	DTurnbeau
Cross Trained Staff:		Manager:	DHarris	Vice Pres.:	RTemple

Timeline (Deadlines or Time-Constraints) :

Upon Request

What must be done before this process is started:

Request to add and/or delete a user from the Outlook Distribution List which sends out the Enrollment Data via email. Request(s) should come from the VP of Student Services at SBVC or from individual users at CHC.

Which processes are waiting for this process:

Source documents or communication with information needed for this process:

Enrollment Figures Report (created by J. Moody) Cron Job (created by M. Mooney)

What is the end-result of this process, or the hand-off

Access to enrollment figures.

What steps must be taken independent of the computer system (Manual Process)

Receive request to begin or cancel automatic (daily) email.

Which steps must be taken on a computer (Electronic Process):

1. Open Microsoft Outlook 2. Open Address Book 3. Double click on xrtr_lst (for Valley) OR xrtr_chc (for Crafton). 4. Click on modify members 4a) To add a member: click on "add"; then highlight the user`s name from the list provided; then click on "add" again; click "OK" 4b) To remove a member: click on "remove"; then highlight the name from the user list; click on "remove" again; click "OK"; 5. Click OK to finalize and exit member list.

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

Notes (Cautions, suggestions for improvement, etc.)