Process Number: 69	Revision Date: 8/30/2012 6:24:00 PM
Revision #: 27	Back | Access Password:

Faculty Evaluations, Generate Forms - OLD
**PROCESS OBSOLETE**

Office Responsible:

DCS - District - Computing Services

Process Type:

internal

Position Title:	Programmer		Author:	cgreen
Cross Trained Staff:	mtran	Manager:	RKeith	Vice Pres.:	GKuck

Timeline (Deadlines or Time-Constraints) :

Fall = September, Spring = February

What must be done before this process is started:

Faculty Evaluation, Request Forms (see Datatel documentation "Requesting Faculty Evaluation Forms" in the Faculty Information folder in Document Library and Process No. 66/SBVC and 221/CHC in Computing Services processes)

Which processes are waiting for this process:

Administering the evaluation to the students, by the Division staff.

Source documents or communication with information needed for this process:

Receive e-mail from the Division secretaries or CHC`s Admin. Assistant confirming the sections Faculty Evaluation forms are to be generated for.

What is the end-result of this process, or the hand-off

Printed evaluation forms, boxed with report showing number of forms printed for each section.

What steps must be taken independent of the computer system (Manual Process)

Receive email from the division secretaries or CHC`s Admin. Assistant with the subject: XFEV Confirm.

Which steps must be taken on a computer (Electronic Process):

1. At the colon prompt;:S02.FAC.EVAL.PRINT 2. Parameters: a. ENTER TERM: 2004SP b. ENTER (C)HC OR (S)BVC: S c. ENTER DIVISION CODE: VLRS d. ENTER INSTRUCTOR ID OR SSN: 0519893 e. SECTIONS STARTING BY: f. ENTER MAXIMUM NUMBER OF FORMS: 500 g. ENTER DATATEL PRINTER OF E-MAIL ADDRESS: ccgreen@sbccd.cc.ca.us h. (R)UN THIS PROGRAM WITH THE DATA ABOVE: R i. (S)TAMP THESE RECORDS WITH PRINT PROCESS CODE OF (C)ANCEL: S 3. Two e-mail files will be sent a. P-Stamp Notification b. Faculty Evaluation Print File 4. The Faculty Evaluation Print File has an attachment eval.out 5. Open attachment eval.out. 6. Click Save As 7. Save in: Comp_Center on `sbccddnas`(I):, Scannable Application 8. Go to Choose Programs and execute NCS Design Expert 3.1 9. Choose Open, Look in Scannable Application 10. Choose evaluate2 11. Choose Tools, Merge Wizard 12. Choose Comma Separated Text, Browse 13. Choose Files of Type, All File 14. Choose Eval (this is a Type: Out File) 15. Choose Open, Next 16. Choose Auto Match, Add Link, Next, Print 17. Make sure the printer is \\Galaga\b113-hp5si-ps 18. To place forms in the printer tray: a. Make sure that the label "FRONT" and the scanning marks on the front of the forms are facing you and on the left side. b. Flip the forms over, like you are turning a page, so that the "FRONT" label and the scanning marks on the front side of the forms are face-down and on the right side. c. Place the forms in tray #2. 19. Choose Print, you will see a progress bar and it will start printing. 20. An estimate of the number of forms to be printed: CHC SBVC Fall 5,600 10,100 Spring 3,000 6,033 Summer

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

XFEV.doc

Notes (Cautions, suggestions for improvement, etc.)

Deliver to SBVC and/or CHC Instruction office: Printed evaluation forms, boxed by division with report "Faculty Evaluation "P Stamp" email, edited to include total forms on each email. This email includes Faculty Name, Division Code, Course-ID, section number, and number of forms printed for each section and a total form count.