Process Number: 76	Revision Date: 9/9/2008 6:22:00 PM
Revision #: 6	Back | Access Password:

Updating the Div Sec Permissions to Build Schedule

Office Responsible:

DCS - District - Computing Services

Process Type:

internal

Position Title:	Instructional User Liaison		Author:	DWalter
Cross Trained Staff:	DTurnbeau	Manager:	DHarris	Vice Pres.:	RCalote

Timeline (Deadlines or Time-Constraints) :

Feb/Fall, Nov/Summer, June/Spring

What must be done before this process is started:

Before permissions are updated allowing Div. Secre. to update, the process to copy/roll schedule data from a previous term to a new term must have already been completed. Process 108.

Which processes are waiting for this process:

Division Secretaries can NOT do the work required in preparing the schedule of classes until their Datatel permissions have been updated.

Source documents or communication with information needed for this process:

An email from Instructional Office staff listing the names of Division secretaries that need temporary permissions to build the schedule of classes. The exact date this process is to be completed is included on the SCHEDULE OF CLASSES OFFERINGS TIMELINE.

What is the end-result of this process, or the hand-off

The end-result of this process is the Division Secretaries will have the permissions needed to work on the schedule of classes.

What steps must be taken independent of the computer system (Manual Process)

Which steps must be taken on a computer (Electronic Process):

Using the list of Division Secretaries from the VP of Instuction or the Dean of Operations of Instruction. 1. Access the SOD screen in the UT Application of Datatel. 2. LookUp each User by user login (i.e. dwalter) 3. Click on the line number of CU.SSUM and delete 4. Click on the #2 under Security Classes, click on Insert. 5. At the blinking cursor enter ST-CU.SECTMAINT, press enter, press F10

Related Documents to Process (e.g. Datatel documentation, Government code books, etc.)

Notes (Cautions, suggestions for improvement, etc.)