TESS Executive Summary Report
Requestors should communicate their needs for IT projects (including those identified in grant proposals) as soon as possible to ensure that their projects are considered in the prioritization process in a timely fashion. You can do so with our Project Request form (login required).
Administrative Applications Projects
| ID | Project Name | Date Submitted | Date Required | Estimated Hours | Estimated Completion | Assigned Staff | Priority | Status |
|---|---|---|---|---|---|---|---|---|
| 1 | Phase I Book Saver Post Implementation | - | - | 140 | 10/31/2024 | - | 1 | Planning |
| 2 | Phase II Book Saver Financial Aid Integration | - | - | 800 | 08/31/2024 | - | 1 | Planning |
| 3 | Evaluate Ellucian Experience Student Portal | - | - | 60 | 02/15/2024 | - | 1 | Planning |
| 4 | Implement AWS DataLake, Machine Learning and Artificial Intelligence | - | - | 400 | 12/31/2024 | - | 1 | Planning |
| 5 | Migrate Student Information System to Resource Domain | - | - | 1200 | 03/31/2024 | - | 1 | Planning |
| 6 | Migrate Student Placement to OpenCCCApply | - | - | 300 | 12/31/2024 | - | 1 | Planning |
| 7 | Implement CourseDog for Catalog, Course Scheduling, Event Scheduling, and Analytics | - | - | 1600 | 06/30/2024 | - | 1 | Planning |
| 8 | AB928 and exemptions from Starfish imported into Colleague | - | - | 0 | TBD | - | 2 | Planning |
| 9 | Basic Needs setup for Hunger Free initiative. Goes against student needs | - | - | 0 | TBD | - | 2 | Planning |
| 10 | Homeless and Housing Insecurity Program Grant setup | - | - | 0 | TBD | - | 2 | Planning |
| 11 | AB607 configuration for low, medium and high cost materials | - | - | 0 | TBD | - | 2 | Planning |
| 12 | AwardSpring Scholarship Software to Replace Blackbaud. Custom integration with Financial Aid | - | - | 0 | TBD | - | 30 | Planning |
| 13 | Laserfiche Cloud Migration, Move from separate on premise servers to Cloud Hosted Solution | - | - | 0 | TBD | - | 29 | Planning |
| 14 | Pantry Soft Implementation at both Colleges | - | - | 0 | TBD | - | 28 | Planning |
| 16 | Handshake implementation at both Colleges | - | - | 60 | 12/31/2024 | - | 27 | Planning |
| 17 | CurricuNet Assessment to replace SLO Cloud at Valley | - | - | 0 | TBD | - | 31 | Planning |
| 18 | Instant Enrollment implementation | - | - | 200 | TBD | - | 1 | Planning |
| 19 | CHC and SBVC dashboard data warehouse | - | - | 200 | 06/30/2025 | - | 3 | Planning |
| 20 | Self-service Student Records Release implementation - Proxy setup | - | - | 80 | 12/31/2024 | - | 4 | Planning |
| 21 | SBVC placement changes in Laserfiche for ENGL and MATH | - | - | 45 | 09/30/2024 | - | 5 | Planning |
| 22 | Custom process to bulk calculate student registration priorities | - | - | 60 | 10/15/2024 | - | 6 | Planning |
| 23 | Custom process in SS for students to check their registration priority | - | - | 60 | 12/31/2024 | - | 7 | Planning |
| 24 | Departmental Oversight implementation in Self-service | - | - | 80 | 12/31/2024 | - | 8 | Planning |
| 25 | Display results of IASU on a page linked from Self-service | - | - | 120 | 12/31/2024 | - | 9 | Planning |
| 26 | Customization to copy course level cap to section level for CD | - | - | 40 | 09/30/2024 | - | 10 | Planning |
| 27 | Communication management for fraud students | - | - | 150 | 06/30/2025 | - | 11 | Planning |
| 28 | Failing Withdraw grade implementation (SAP, Academic Standing) | - | - | 200 | 11/30/2024 | - | 12 | Planning |
| 29 | Deduct fees from financial aid - the goal is to deduct all fees from a students FA prior to disbursement | - | - | 500 | 05/30/2024 | - | 1 | Planning |
| 30 | Authorization form to withhold Title IV funds in Self-service | - | - | 40 | 05/30/2024 | - | 1 | Planning |
| 31 | Reprogram Excel spreadsheet with new compressed calendar formula | - | - | 45 | 11/30/2024 | - | 2 | Planning |
| 32 | Import Sexual Orientation and Transgender status into Colleague from CCCApply | - | - | 50 | 10/31/2024 | - | 3 | Planning |
| 33 | XRGD recalculation for compressed calendar | - | - | 45 | 12/31/2024 | - | 13 | Planning |
| 34 | CHC NExtUP Book Voucher setup | - | - | 0 | TBD | - | 14 | Planning |
| 35 | Automated fraud student removing registrations | - | - | 50 | 10/15/2024 | - | 15 | Planning |
| 36 | Leavetrak customization for Exec Management | - | - | 200 | 10/31/2024 | - | 16 | Planning |
| 37 | Official transcript to allow chosen names vs. legal names | - | - | 40 | 10/15/2024 | - | 2 | Planning |
| 38 | Exclude EMT and paramedic programs from automated drops | - | - | 200 | 03/30/2025 | - | 18 | Planning |
| 39 | SGRD import from Laserfiche | - | - | 160 | 12/31/2024 | - | 19 | Planning |
| 40 | SS customization explicit add authorization exceed class capacity | - | - | 300 | 03/30/2025 | - | 20 | Planning |
| 41 | Customized BIO where if the Privacy field is updated to "FR", it will tag the associated ADDRESS record as "fraud". | - | - | 40 | 03/30/2025 | - | 21 | Planning |
| 42 | Customized BIO where if the Privacy field is updated to "FR, it will tag the associated phone numbers in PERSON, ADDRESS, and PERSON.EMER as "fraud" | - | - | 40 | 03/30/2025 | - | 22 | Planning |
| 43 | Transistion Colleague SFTP to Amazon S3 | - | - | 100 | 05/30/2024 | - | 2 | Planning |
| 44 | Ability for EAPP to set the status of certain academic programs that student would apply for in OpenCCCApply to be "potential" instead of "active" | - | - | 60 | TBD | - | 23 | Planning |
| 45 | XOPT creation to allow automated and optout | - | - | 40 | 09/30/2024 | - | 3 | Planning |
| 46 | automatically deactivate the undecided or undeclared programs in SPRO/SACP if there is an existing regular program in SACP | - | - | 60 | TBD | - | 24 | Planning |
| 47 | Automated opt in and opt out for students through census | - | - | 200 | 10/31/2024 | - | 3 | Planning |
| 48 | working on updating the fraud database with SIS Receipt and ID.me status | - | - | 40 | 12/31/2024 | - | 25 | Planning |
| 49 | Implement VATEA survey in Self-service | - | - | 100 | 12/31/2024 | - | 4 | Planning |
| 50 | Getting XCISR to work with new CSAC format | - | - | 45 | 11/30/2024 | - | 26 | Planning |
| 51 | Targetting BookSaver AR Code for Informer | - | - | 50 | 10/31/2024 | - | 3 | Planning |
| 107 | Program Pathways Mapper | 11/19/2024 | - | 0 | TBD | - | 32 | Planning |
| 108 | Non-Instructional Faculty contract module | 12/10/2024 | - | 0 | TBD | - | 1 | Prioritized, awaiting resources |
| 120 | Batch Tagging of Student Groups in Colleague | 02/25/2025 | - | 0 | TBD | - | 34 | Prioritized, awaiting resources |
| 121 | Auto-Registration from the Waitlist | 03/12/2025 | - | 0 | TBD | - | 35 | Prioritized, awaiting resources |
| 122 | CalFresh data integration | 03/31/2025 | - | 0 | TBD | - | 2 | Planning |
| 124 | Unit Based Registration in Priority Tier for Dual Enrolled Students | 05/10/2025 | - | 0 | TBD | TBD | 36 | Planning |
| 1125 | Colleague 320 Reporting | 06/16/2025 | - | 0 | TBD | - | 2 | Planning |
Crafton Hills College Technology Projects
| ID | Project Name | Date Submitted | Date Required | Estimated Hours | Estimated Completion | Assigned Staff | Priority | Status |
|---|---|---|---|---|---|---|---|---|
| 125 | CTB 206 Classroom Upgrade | 06/04/2025 | - | 0 | TBD | - | 7 | - |
| 126 | CIS Classrooms Lectern relocation | 06/04/2025 | - | 0 | TBD | - | 8 | - |
| 127 | PSAH Projector Replacements | 06/04/2025 | - | 0 | TBD | - | 9 | - |
| 128 | LVN Program building renovation | 06/04/2025 | - | 0 | TBD | - | 10 | - |
| 129 | Lectern monitors mounts | 06/04/2025 | - | 0 | TBD | - | 6 | - |
| 130 | ARTS 120 upgrade | 06/04/2025 | - | 0 | TBD | - | 5 | - |
| 131 | ARTS 127 Upgrade | 06/04/2025 | - | 0 | TBD | - | 4 | - |
| 132 | West 110 | 06/04/2025 | - | 0 | TBD | - | 3 | - |
| 133 | Campus computer upgrade to Windows 11 | 06/04/2025 | - | 0 | TBD | - | 1 | Prioritized, awaiting resources |
| 134 | Staff replacement laptop | 06/04/2025 | - | 0 | TBD | - | 2 | - |
Distance Education Projects
| ID | Project Name | Date Submitted | Date Required | Estimated Hours | Estimated Completion | Assigned Staff | Priority | Status |
|---|---|---|---|---|---|---|---|---|
| 101 | AB 2683 - Delivery of Title IX training through Canvas | 11/08/2024 | - | 0 | TBD | DE team | 1 | Planning |
| 102 | Faculty Orientation (Growth in Canvas) | 11/08/2024 | - | 0 | TBD | DE Team | 2 | Planning |
| 103 | Khanmingo evaluation and implementation | 11/08/2024 | - | 0 | TBD | - | 3 | Planning |
| 104 | Turnitin Feedback Studio | 11/08/2024 | - | 0 | TBD | DE Team | 4 | In progress |
| 105 | Canvas Archiving | 11/08/2024 | - | 0 | TBD | DE TEam | 5 | Planning |
| 106 | Canvas Multi-factor authentication | 11/08/2024 | - | 0 | TBD | DE TEam | 6 | In progress |
District Security Projects
| ID | Project Name | Date Submitted | Date Required | Estimated Hours | Estimated Completion | Assigned Staff | Priority | Status |
|---|---|---|---|---|---|---|---|---|
| 64 | Business Impact Analysis | 10/29/2024 | - | 0 | TBD | - | 2 | - |
| 65 | Data Loss Prevention Rules | 10/29/2024 | - | 0 | TBD | - | 3 | - |
| 66 | Data Sensitivity Labels | 10/29/2024 | - | 0 | TBD | - | 2 | - |
| 67 | Incident Response Exercise | 10/29/2024 | - | 0 | TBD | - | 4 | - |
| 68 | Defender for Endpoint Passive mode Deployment | 10/29/2024 | - | 0 | TBD | - | 5 | - |
| 69 | XDR Profile creation and fine tuning | 10/29/2024 | - | 0 | TBD | - | 4 | - |
| 70 | FortiSIEM fine tuning and reassessment | 10/29/2024 | - | 0 | TBD | - | 2 | - |
| 71 | Internal/External Penetration Testing | 10/29/2024 | - | 0 | TBD | - | 1 | - |
| 72 | Annual GLBA Risk Assessment | 10/29/2024 | - | 0 | TBD | - | 2 | - |
District Technology Projects
| ID | Project Name | Date Submitted | Date Required | Estimated Hours | Estimated Completion | Assigned Staff | Priority | Status |
|---|---|---|---|---|---|---|---|---|
| 53 | Windows Server OS Upgrades | 10/28/2024 | - | 50 | TBD | - | 1 | In progress |
| 54 | SCCM Centralization for Windows management | 10/28/2024 | - | 0 | TBD | - | 10 | In progress |
| 55 | Migration to new VXRail Host | 10/28/2024 | - | 50 | TBD | - | 3 | In progress |
| 57 | Crafton Hills Wifi infrastructure upgrade | 10/28/2024 | - | 200 | TBD | - | 4 | In progress |
| 58 | District-Wide Wireless infrastructure project | 10/28/2024 | - | 300 | TBD | - | 2 | Planning |
| 59 | MFA on Windows Servers | 10/28/2024 | - | 0 | TBD | - | 1 | In progress |
| 60 | Applied Technical Building infrastructure | 10/28/2024 | - | 0 | TBD | - | 3 | In progress |
| 61 | CHC Crafton Hall Renovation infrastructure | 10/28/2024 | - | 0 | TBD | - | 5 | Planning |
| 62 | EDCT to have direct ISP via CENIC | 10/28/2024 | - | 0 | TBD | - | 3 | In progress |
| 63 | Use CENIC as a primary WAN | 10/28/2024 | - | 0 | TBD | - | 3 | Prioritized, awaiting resources |
Oracle Projects
| ID | Project Name | Date Submitted | Date Required | Estimated Hours | Estimated Completion | Assigned Staff | Priority | Status |
|---|---|---|---|---|---|---|---|---|
| 93 | Oracle Intelligent Document Recognition | 10/29/2024 | - | 0 | TBD | - | 3 | Prioritized, awaiting resources |
| 95 | Purchase Requisition Module Migration | 10/29/2024 | - | 0 | TBD | - | 1 | In progress |
Telecommunication Projects
| ID | Project Name | Date Submitted | Date Required | Estimated Hours | Estimated Completion | Assigned Staff | Priority | Status |
|---|---|---|---|---|---|---|---|---|
| 56 | Repair and retrofit Emergency blue phones for LTE | 10/28/2024 | - | 60 | TBD | - | 5 | Planning |
Valley College Technology Projects
| ID | Project Name | Date Submitted | Date Required | Estimated Hours | Estimated Completion | Assigned Staff | Priority | Status |
|---|---|---|---|---|---|---|---|---|
| 73 | CP1 - Applied Technology Building 108 - Open Lab 44x | 10/29/2024 | - | 40 | 01/10/2025 | - | 1 | Prioritized, awaiting resources |
| 74 | CP1 - Applied Technology Building 110 - Shared Lab 44x | 10/29/2024 | - | 40 | 01/10/2025 | - | 1 | Prioritized, awaiting resources |
| 75 | CP1 - Applied Technology Building 130 - Computer Lab 56x | 10/29/2024 | - | 40 | 01/10/2025 | - | 1 | Prioritized, awaiting resources |
| 76 | CP1 - Applied Technology Building 236 - Open Lab 44x | 10/29/2024 | - | 40 | 01/10/2025 | - | 1 | Prioritized, awaiting resources |
| 77 | CP1 - Applied Technology Building 240 - Shared Lab 40x | 10/29/2024 | - | 40 | 01/10/2025 | - | 1 | Prioritized, awaiting resources |
| 78 | CP1 - Applied Technology Building 253 - Shared Lab 40x | 10/29/2024 | - | 40 | 01/10/2025 | - | 1 | Prioritized, awaiting resources |
| 79 | CP1 - Applied Technology Building 247 - Electronics Lab 25x | 10/29/2024 | - | 40 | 01/10/2025 | - | 1 | Prioritized, awaiting resources |
| 80 | CP1 - Applied Technology Building 251 - Electronics Lab 25x | 10/29/2024 | - | 40 | 01/10/2025 | - | 1 | Prioritized, awaiting resources |
| 81 | CP1 - Applied Technology Building 108 - Staff/Faculty Technology Set Up Checks | 10/29/2024 | - | 120 | 01/17/2025 | - | 1 | Prioritized, awaiting resources |
| 82 | Swing Space (The Village) - Technology Set Up Checks | 10/29/2024 | - | 120 | 01/17/2025 | - | 1 | Prioritized, awaiting resources |
| 83 | Library Open Lab - Student Experience Upgrade | 10/29/2024 | - | 16 | 11/22/2024 | - | 4 | In progress |
| 84 | SBVC Nursing - Nexsys Nursing Equipment Set Up | 10/29/2024 | - | 20 | 11/29/2024 | - | 2 | Prioritized, awaiting resources |
| 85 | LIB146 Writing Center Move | 10/29/2024 | - | 80 | 01/17/2025 | - | 1 | Prioritized, awaiting resources |
| 86 | Snipe IT CTS Import Project | 10/29/2024 | - | 500 | 03/28/2025 | - | 3 | In progress |
| 87 | Greek Theater Upgrade | 10/29/2024 | - | 40 | 12/20/2024 | - | 5 | Prioritized, awaiting resources |
| 88 | SBVC Adjunct MFA Enrollement Project | 10/29/2024 | - | 720 | 02/28/2025 | - | 1 | In progress |
| 89 | LIB149 Projector Replacement | 10/29/2024 | - | 40 | 12/20/2024 | - | 6 | In progress |
| 99 | SBVC CTS Surplus Pick Up | 10/29/2024 | - | 80 | 11/08/2024 | - | 1 | In progress |
| 100 | Classroom Instructor Station Computer Upgrades | 11/01/2024 | 02/28/2025 | 100 | TBD | - | 4 | In progress |
Web Projects
| ID | Project Name | Date Submitted | Date Required | Estimated Hours | Estimated Completion | Assigned Staff | Priority | Status |
|---|---|---|---|---|---|---|---|---|
| 96 | HR Wellbeing Website | 10/29/2024 | - | 0 | 01/31/2025 | Won Rhee | 2 | In progress |
| 113 | Website Asset Library | 01/16/2025 | - | 0 | TBD | Won Rhee | 3 | Planning |
| 119 | Website Updates for HR and Safety & Risk Management | 02/12/2025 | - | 0 | TBD | Won Rhee | 1 | In progress |